Junior Commercial Administrator

BA Wind is responsible for the development, construction and operation of wind power onshore and offshore as well as other non-hydro renewable activities like solar and batteries. We manage the maintenance, operation and continuous improvement of wind generation assets, safely and with the highest levels of availability and profitability. We also perform the structuring and execution of project partnerships in accordance with overall wind strategy. 

In BA Controlling we are the financial matter experts ensuring performance management, sound decision making and translating business performance of BA Wind by providing transparency of the portfolio, using our finance and system knowledge as well as our internal network influencing realization of BA Wind´s targets and strategy.

To be successful in this role, you should combine a structured and analytical mindset with a hands-on approach in a dynamic and fast-paced environment. 

As a Junior Commercial Administrator, you will support the Procure-to-Pay (P2P) team, with a particular focus on employee benefits and hospitality-related invoices. You will contribute to ensuring that finance and procurement processes run smoothly and in line with internal guidelines. 

You will be part of an international team of Commercial Administrators and P2P Governance specialists and will work closely with colleagues from Vattenfall Group functions, People & Culture, and the business. 

Key tasks and responsibilities include 

• Provide first-line support for purchase requisitions and invoice handling 
• Code and distribute incoming invoices and credit notes 
• Ensure accurate invoice coding, including the correct use of tax codes 
• Support with creation of purchase requisitions and purchase orders 
• Coordinate with managers to collect missing documentation for hospitality or gift-related expenses 
• Support with reclassifications to correct misbookings, referencing original SAP documents 
• Support the preparation of monthly payroll-related reporting (including required details such as name, company, costs, event date, etc.) 
• Maintain internal documentation and ensure compliance with Vattenfall’s guidelines for hospitality, gifts, and events 
• Act as an interface between Business Area Wind and Finance Business Services (Accounts Payable, Accounting, Procurement, Tax, Resource Management Center) 
• Provide ad hoc support to the Commercial Administration and P2P Governance team