HR Coordinator

What You'll Do:

• Structuring and organizing HR-related documents (collection of pre-onboarding documents, preparation of employment contracts, addendums, etc.) according to labor law requirements;
• Provide support in onboarding, facilitate employee well-being, and ensure that the workplace is prepared for the first day;
• Participate in the optimization of HR everyday processes;
• Administer the Polish benefits platforms;
• Manage various HR queries and follow-up activities ad-hoc if needed;
• Ensure that the internal employee database is up-to-date and integrate information;
• Collaborate and mentor team members by sharing knowledge and working on new projects;
• Support the team in global HR projects that align with the global business strategy;
• Cover HR Operations in one or two additional countries;
• Collaborate with payroll providers, tax advisors, and other external parties;
• Track if payroll data is integrated in an accurate way into the HRIS (salary increases, promotions, personal data changes, time-off, sick leave, etc.);
• Ensure that all payroll-related events are tracked in a proper way and on time in order to meet payroll submission deadlines, including proper shift work and IP rights implementation;
• Provide accurate and timely support in relocation projects by collecting necessary documents and ensuring a timely and appropriate action;
• Manage relocations to Poland from start to finish in collaboration with the company’s external providers;
• Ensure that residence and work permit renewals are handled on time;
• Conduct regular audits of HR data and processes to ensure compliance and accuracy;
• Support the HR manager in strategic HR projects, initiatives, and ad-hoc tasks;
• Assist with structuring and organising accounting-related documents, such as invoices, and help prepare them for further processing.
• Receive and sort incoming mail and manage outgoing mail;
• Be the point of contact for all office-related queries (coworking space);
• Organize and budget team activities and company events in Poland.