Business Analyst (Holding valid NATO Security Clearance) - Deadline 05/05/26

The Business Analyst (BA) shall provide end-to-end business analysis, portfolio management support, budgeting assistance, forecasting, and reporting services to enable data-driven decision-making within the Directorate of CIS Support Units (DCSU).

The role is delivery-based and outcome-oriented, requiring the production of structured analytical outputs, dashboards, reports, and governance documentation.

Portfolio Management Duties

The Contractor shall:

• Maintain and operate a centralized portfolio register of all active initiatives, including financial, schedule, risk, and dependency data.

• Ensure data completeness, accuracy, and monthly reconciliation with financial systems.

• Develop and maintain an executive portfolio dashboard providing KPIs such as:

  • Budget utilization

  • Schedule variance

  • Risk exposure

  • Prioritization indicators

• Prepare portfolio governance review packs for senior leadership, including:

  • Portfolio status summaries

  • Risk and dependency analysis

  • Financial position and forecasts

  • Prioritization recommendations

• Support portfolio governance boards through structured reporting inputs.

Annual Budgeting Duties

The Contractor shall:

• Develop and maintain budget planning frameworks, templates, and timelines aligned with financial governance requirements.

• Support consolidation of annual departmental budgets, ensuring:

  • Full submission compliance

  • Consistency with strategic objectives

  • Variance reconciliation and assumption documentation

• Produce budget analysis reports, including:

  • Multi-year trend analysis (minimum 3 years)

  • Cost driver analysis

  • Scenario modelling (best / base / worst case)

  • Strategic recommendations

Forecasting & Financial Reporting Duties

• Maintain a rolling forecast model, updated monthly, integrating actuals and assumptions.

• Perform monthly variance analysis, including:

  • Identification of deviations (cost, scope, timing, volume)

  • Root cause analysis

  • Corrective action recommendations

• Ensure production of audit-ready financial documentation, including:

  • Methodologies

  • Business rules

  • Change logs

  • Assumption tracking

Reporting, Analysis & Business Intelligence Duties

• Gather, document, and validate business requirements for reporting and analysis.

• Translate business needs into dashboards, reports, and analytical outputs.

• Develop and maintain performance reporting tools, including visualization dashboards.

• Identify key performance indicators (KPIs) and improve data visibility and usability.

• Perform data validation and reconciliation across multiple systems.

• Support continuous improvement of reporting structures and analytical processes.

Stakeholder Engagement & Governance Duties

• Conduct and support stakeholder workshops to capture and refine requirements.

• Maintain requirements traceability matrices.

• Document workshop outputs, decisions, and action logs.

• Support implementation of a data governance framework, including:

  • Data ownership and stewardship model

  • Data quality standards and validation rules

• Ensure compliance with defined data quality thresholds

DELIVERABLE RESPONSIBILITIES

• Portfolio Register & Dashboards

• Portfolio Governance Reports

• Budget Planning Frameworks

• Consolidated Budget Submissions

• Budget Analysis Reports

• Rolling Forecast Models

• Variance Analysis Reports

• Audit-Ready Documentation Repositories

• Requirements Documentation & Traceability Matrices

• Data Governance Frameworks

All deliverables shall be accurate, version-controlled, and audit-compliant.

Certifications

• Mandatory:

  • Project Management certification (PRINCE2 or PMP or equivalent)

Technical Skills

The Contractor shall demonstrate proficiency in:

• Project Portfolio Management tools (e.g., ServiceNow, EBA)

• Financial systems (e.g., SAP, Oracle)

• Data visualization tools (Power BI, Tableau)

• Collaboration platforms (SharePoint, Skype, Polycom)

• Advanced Excel and reporting tools (Excel, Smartsheet, or equivalent)

Level : Senior

Delivery mode: Onsite (Mons, Belgium)

only NATO Countries Citizens can apply and holding already a valid NATO Security Clearance