Senior Project Manager (holding a valid NATO Security Clearance) - Deadline 07.05.26

1. Project & Deployment Management

• Lead end-to-end implementation of WP2-Kiosk deployments across multiple NATO sites

• Manage planning, execution, monitoring, and control of project activities using PRINCE2 and Agile (sprint-based delivery)

• Coordinate deployment teams, engineers, and external suppliers/sub-contractors

• Oversee site readiness, access coordination, installation activities, and final acceptance

• Ensure physical site sign-off and commissioning where required

2. Stakeholder & Communication Management

• Act as main coordination point between NCI Agency, NATO stakeholders, and site representatives up to command level

• Prepare and deliver progress reports, briefs, and official communications

• Maintain communication logs and ensure stakeholder alignment across all sites

• Organize and support technical meetings, workshops, and deployment reviews

3. Sprint & Agile Delivery Management

• Manage monthly sprint cycles (planning, execution, review, closure)

• Define sprint goals, KPIs, deliverables, and acceptance criteria

• Track backlog, dependencies, risks, and issues

• Ensure continuous reporting via dashboards and shared tracking tools

• Produce sprint completion reports and support payment validation

4. Risk, Issue & Governance Management

• Identify, log, and escalate risks and issues

• Ensure traceability and governance compliance across all project activities

• Support change management processes and maintain configuration baselines

• Track interdependencies across Work Packages

5. Site Deployment & Operations Support

• Coordinate installation and rollout of Registration Authorities across 32 sites

• Manage security-related processes (e.g., security card issuance)

• Ensure operational readiness of deployed systems

• Support retrofits and post-installation adjustments when required

6. Reporting & Documentation

• Produce monthly project progress reports and sprint reports

• Maintain SharePoint documentation repository

• Ensure all documentation is version-controlled and audit-ready

• Support delivery acceptance sheets (DAS) for payment milestones

7. Financial & Resource Coordination

• Support tracking of project funding within governance rules

• Monitor delivery effort against sprint-based budget model

• Ensure alignment of deliverables with cost and milestone structure

LEVEL OF STUDIES:

• Bachelor’s degree + 7 years experience, OR Master’s degree + 5 years experience

• Minimum 3 years project management experience in international environments

• Experience managing multi-site deployment projects (CIS / IT infrastructure preferred)

CERTIFICATIONS:

Mandatory: PRINCE2 or PMP (or equivalent)

• PRINCE2 project governance

  • Agile / Scrum (sprint-based delivery)

  • Project scheduling tools (MS Project, ServiceNow, etc.)

  • Configuration management principles

• Experience with:

  • Large-scale deployment coordination

  • IT infrastructure or CIS systems rollout

  • Risk and issue management frameworks

• Experience working with senior stakeholders (up to command level)

• Ability to manage multi-site technical teams across international environments

• Strong communication, reporting, and coordination skills

• Ability to write structured reports, briefs, and official documentation

• Work in agile sprint cycles (1-month sprints, up to 8–12 per year)

• Must operate in structured governance and audit environment

Level : Senior

• 100% on-site NATO locations (Braine-l’Alleud + Mons, Belgium)

  Occasional travel within NATO enterprise

• NATO SECRET clearance mandatory (pre-start requirement)