Events Specialist

We are looking for energetic, proactive, and enthusiastic candidates with multitasking skills and attention to detail to take up a full-time position of an Events Specialist in Tallinn.

Full-time employment based in Tallinn

You will:

• Prepare international events (travel will be rare and only in back up cases, but a possibility always remains)
• Assist with participants travel/troubleshoot prior and during the meeting
• Communicate with internal and external clients on meeting planning, organization, conduct and follow-up
• Do the market research with regards to destinations/venues for project meetings
• Assist in development and implementation of procedural documents and tools related to organization and conduct of project meetings
• Assist in preparation of meeting reports and other documentation  
• Assist in identification, evaluation and contracting of vendors involved in project meetings
• Assist with travel arrangements for the meeting attendees
• Prepare and provide the data related to project meetings expenses
• Assist with reimbursement payments for meeting attendees
• Assist with the the online registration system maintenance and meeting attendees’ database
• Assist with internal departmental meeting and support department’s processes