P&C Operations Coordinator

The Opportunity: 

We are looking for a detail-oriented and proactive People & Culture Operations Coordinator to support our teams across Germany and Austria. In this role, you will play a key part in delivering seamless People & Culture operations, providing administrative support across payroll, benefits, and data management while ensuring accuracy and efficiency across both markets.

The ideal candidate brings solid experience in P&C (HR) operations or a generalist role, along with a strong understanding of German labour law. Familiarity with broader European frameworks is highly valued, and exposure to HR practices in additional markets is a plus. You thrive in a fast-paced environment, bring exceptional attention to detail, and have a strong passion for process improvement and operational excellence.

What Your Impact Will Be: 

Employee Lifecycle Administration

• Support the full administrative employee lifecycle (new starters, contractual changes, promotions, leave requests, offboarding).
• Prepare, issue, and track employment contracts, contract amendments, documentation updates, and reference letters.
• Coordinate pre-boarding and onboarding activities, including system set-up and documentation collection.
• Manage offboarding processes such as exit documentation, systems administration, and final correspondence.
• Maintain accurate and compliant employee files, ensuring audit readiness across all markets.
• Update HRIS and People & Culture systems with precision, ensuring data integrity at all times.
• Annual leave administration and reconciliation
• Action health & safety reporting, and sickness monitoring in alignment with local requirements.

People Operations, Payroll & Compliance

• Provide hands-on People & Culture operations and administrative support for the assigned countries.
• Prepare, validate, and submit payroll inputs, ensuring accuracy and timely delivery across all relevant countries.
• Administer benefits programmes (pension, healthcare, insurances, country-specific benefits) and ensure up-to-date documentation.
• Monitor compliance with German labour laws and contribute to other european regulations and administration.  Knowledge of HR processes and legislation of other countries in Europe is a plus.
• Support audit requirements, compliance reporting, and the creation of necessary documentation.
• Ensure People & Culture systems, files, and processes meet legal, regulatory, and corporate standards for all relevant markets.

Projects, Process Improvements & Systems

• Contribute to People & Culture projects aimed at enhancing operational efficiency, compliance, and employee experience.
• Identify opportunities to streamline, standardise, or automate People & Culture processes across multiple countries.
• Support the implementation of new P&C tools, systems, and process upgrades, including testing, training, and documentation.
• Prepare reports, and data insights to support decision-making and process optimisation.
• Participate in cross-functional project teams to support broader organisational initiatives.

Engagement, Culture & Well-being

• Contribute to employee engagement/wellbeing initiatives, recognition programmes, and internal communication activities.
• Assist in organising culture-building, philanthropic, and community activities across the region.