Business Assistance - REF5162G

Calendar management

• Organizing meetings
• Structuring calendar
• Preparation of presentations
• Keeping contact with other assistants

Mailbox Management

• Daily check of calendar
• Prioritizing emails
• Keeping contact with deputy

Event organizing

• Getting familiar with event tools
• Booking meeting room
• Ordering catering
• Organizing evening program 

Travel organizing

• Getting familiar with TSI Booking Tool
• Booking flights/trains/hotels
• Checking hotel availability and distances between places
• Preparation of documentation if needed (e.g Visa, A1 broadsheet)

Procurement activity

• Creating shopping carts both for individual and customer demand
• Collaboration with colleagues from finance and procurement
• Familiar with procurement tool and procurement processes

Others

• Creation & tracking of Action Item Lists
• Creation/Ordering/Maintenance of Mailing lists
• Maintenance of IT equipment (Laptop, mobile phone, SW, ...)
• Maintenance of Vertical Intranet page

Ad-hoc tasks 

• Tasks where good problem solving and prioritizing skills are needed.